Neath Port Talbot Council for Voluntary Service

Practical Services – Administrative Services and Room Hire

Neath Port Talbot CVS Trustee Information Page

Annual Report

• English
• Welsh

Voluntary Voice

Voluntary Voice is published by Neath Port Talbot CVS quarterly through the year.  It is an opportunity for us to update voluntary organisations or community groups on consultations,  important events or changes that may affect them.  It is also a chance for groups to promote their activities or services.  It is distributed for free to our full members and will be available to download below.  The next edition will be mailed out in early December.  The deadline for articles for this edition is 1st November 2010.   If you have any queries or would like more information, please do not hesitate to contact us on info@nptcvs.org.uk.

Voluntary Voice 2010/11

• November 2011
• September 2011
• May 2011
• March 2011
• December 2010

Scrutiny Webpages

Neath Port CBC have launched Scrutiny  web pages, where you can find information in relation to the Scrutiny process of the Council. Scrutiny committees review and challenge the decisions and performance of the Cabinet and Council. The committees are made up of Councillors who are not part of the Cabinet. There are currently 6 scrutiny committees. For further information visit the website.

Community Plan Partnership Annual Seminar Report

A copy of the Community Plan Partnership Annual Seminar Report from 4th November 2009 is now available to download online.

Ministerial Meetings

The Welsh Assembly Government’s Voluntary Sector Scheme makes provision for twice yearly meetings between representatives of the relevant voluntary sector networks and each of the Cabinet Ministers covering their areas of responsibility. For further information go to WCVA’s website or the Welsh Government’s website.

• Third Sector Meetings with the Minister for Health & Social Social Services and The Deputy Minister for Social Services- Date of last meeting: 11.7.2011, Date of next meeting: 5th December 2011
• Third sector meeting with the Minister for Housing, Regeneration & Heritage - Date of Last Meeting: 1 December 2010, Date of Next meeting: TBC
• Third Sector Meeting with the Minister for Social Justice and Local Government –  Date of last meeting: 12 January 2011, Date of next meeting: TBC
• Third sector meeting with the Minister for Environment & Sustainable Development - Date of last meeting: 31.10 2011, Date of next meeting: tbc
• Third Sector sector meeting with the Minister for Education & Skills - Date of last meeting: 1 February 2011, Date of next meeting: 01.12.11

Information Sheets

Whether you are a volunteer or you are involved in a voluntary organisation there is a range of information available to help.  From first steps to more in-depth queries the following documents are an invaluable resource providing necessary support and on hand literature to help you in the right direction.

The Welsh Versions of the information sheets are also available online.

Neath Port Talbot CVS has a recession information sheet with general information on funding, looking for help and sources of information during these difficult times.

• Recession Information Sheet (238)

Value of the Third Sector Information Sheet.

• Third Sector in Neath Port Talbot Information Sheet (142)

You can now access information sheets on the following subjects:

1. Getting started

• First Steps – from idea to action
• Involving the community
• Involving Service Users
• Planning your work
• Choosing legal structures
• Charitable status
• Where to go for help
• Model Constitution for setting up a small charity

2. Running your organisation

• 2.1 Developing a strategic plan
• 2.2 The Business Plan
• 2.3 Effective meetings
• 2.4 Effective Annual General Meetings
• 2.5 Quality
• 2.6 Monitoring and evaluation
• 2.7 Risk management
• 2.8 Health & safety
• 2.9 Equal opportunities
• 2.10 Welsh language – legal context
• 2.11 Insurance
• 2.12 Data protection
• 2.13 Tackling Climate Change
• 2.13.1 Where to go for help on action on climate change
• 2.14 Using freelance trainers and consultants
• 2.15 Green policy
• 2.16 Environmental Sustainability management systems
• 2.17 Impact and impact measurement

3. Working with others

• 3.1 Consensus building
• 3.2 Community participation and engagement methods
• 3.3 Partnership
• 3.4 Compacts
• 3.5 Customer care
• 3.6 Networks
• 3.7 Commissioning
• 3.8 Contracts
• 3.9 Wales’ International Development Network
• 3.10 Public law remedies-challenging decisions made by public bodies.

4. Volunteers

• 4.1 Thinking about volunteering
• 4.2 Developing a volunteer strategy
• 4.3 Model volunteering policy
• 4.4 Recruiting, selecting and inducting volunteers
• 4.5 Recruiting Welsh speaking volunteers
• 4.6 Diversity in volunteering
• 4.7 How to retain volunteers
• 4.8 Keeping volunteers safe
• 4.81 Risk Assessment – Volunteers Based at Home.
• 4.9 Volunteering to work with vulnerable adults and children
• 4.10 Criminal records checks
• 4.11 Volunteers and the law
• 4.12 Volunteers and welfare benefits
• 4.13 Volunteer expenses
• 4.14 Investing in Volunteers
• 4.15 How to work with hard to place volunteers
• 4.16 Involving Young People as Volunteers
• 4.17 The Independent Safeguarding Authority
• 4.18 Volunteer Drivers
• 4.19 The economic value of volunteers
• 4.20 Employer Supported Volunteering

5. Trustee and governance

• 5.1 Principles of governance
• 5.2 Trustee duties and responsibilities
• 5.3 Governing body structures and honorary officers
• 5.4 Recruitment, selection and induction
• 5.5 Training and development for trustees
• 5.6 Working with the chief officer
• 5.7 Liability of trustees and governing body members
• 5.8 Trustee indemnity insurance
• 5.9 Winding up – the steps involved and alternative options

6. Employing and managing people

• 6.1 Working in the voluntary sector
• 6.2 Employing staff for the first time
• 6.3 Drawing up a Job Specification
• 6.4 Advertising your vacancy
• 6.5 Selecting your candidate
• 6.6 Producing a written statement
• 6.7 Induction, training and development
• 6.8 Supervision and appraisal
• 6.9 Grievance
• 6.10 Harassment
• 6.11 Redundancy policy
• 6.12 Health and safety policy
• 6.13 Sickness Policy
• 6.14.1 Maternity Policy
• 6.14.2 Paternity Policy
• 6.14.3 Adoption Policy
• 6.14.4 Right to request flexible working
• 6.15 Equal opportunities policy
• 6.16 Whistleblowing policy
• 6.17 Retirement policy
• 6.18 Disciplinary policy

7. Finding and getting money

• 7.1 Developing a fundraising strategy
• 7.2 Grants – fit for funding
• 7.3 Applying to funders
• 7.3.1 Accounting for volunteers’ time in funding applications
• 7.4 Sources of funding
• 7.4.1 Small grants
• 7.4.2 Lottery funding
• 7.4.3 Trusts and foundations
• 7.4.4 Welsh Assembly Government grant funding
• 7.4.5 Non-devolved UK Government grant funding
• 7.4.6 Europe
• 7.4.7 Funding sources for health and social care projects
• 7.4.8 Funding sources for sports projects
• 7.4.9 Funding sources for arts projects
• 7.4.10 Funding sources for environmental projects
• 7.4.11 Funding for community buildings
• 7.4.12 Funding for youth oriented projects
• 7.4.13 Local funding – Neath Port Talbot
• 7.4.13 Local funding – Cardiff
• 7.4.13 Local funding – Conwy
• 7.4.13 Local funding – Merthyr Tydfil
• 7.4.13 Local funding –  Powys
• 7.4.14 Funding for Places of Worship
• 7.4.15 Funding for International Projects
• 7.4.16 Funding sources for climate change projects
• 7.5 Loans
• 7.6.1 Fundraising events
• 7.6.2 Fundraising legacies
• 7.6.3 Fundraising donations
• 7.7 Procurement and Public Service Delivery
• 7.7.1 Introduction to tendering
• 7.7.2 Developing a successful tender
• 7.7.3 Costing your tender
• 7.8 Trading
• 7.9 Giving (sources of funding)
• 7.10 Tax effective giving
• 7.10.1 Introduction to payroll giving
• 7.10.2 Payroll fundraising
• 7.10.3 Payroll giving consortia
• 7.10.4 Introduction to Gift Aid
• 7.10.5 Gift Aid Promotion
• 7.10.6 Gift Aid Record Keeping
• 7.10.7 Gift Aid FAQ
• 7.11 Corporate funding
• 7.12 Spatial European Teams
• 7.13 Working together to raise income
• 7.14 Community Investment 

8. Managing money

• 8.1 Setting up a financial system
• 8.2 Setting a budget
• 8.3 Full cost recovery
• 8.4 Monitoring expenditure and budget
• 8.5 Financial controls
• 8.6 Annual accounts and audit
• 8.7 VAT
• 8.8 Payroll
• 8.9 Reserves
• 8.10 Pensions
• 8.11 Avoiding fraud

9. Assets

• 9.1 Buildings
• 9.2 Running buildings
• 9.3 Land
• 9.4 Information Technology
• 9.5 Vehicles
• 9.6 Intellectual property

10. Promotion and marketing

• 10.1 Communications and marketing plan
• 10.2 Creating effective marketing and publicity materials
• 10.3 Preparing newsletters
• 10.4 Working with the media
• 10.5 Effective press releases
• 10.6 The annual report
• 10.7 Website development and maintenance
• 10.8 Accessible formats and languages
• 10.9 New and Social Media in the Voluntary Sector

11. Campaigning and influencing

• 11.1 Who represents me?
• 11.2 Introduction to Welsh devolution and the Government of Wales Act 2006
• 11.3 National Assembly for Wales and the Welsh Assembly Government
• 11.4 Assembly business and committees
• 11.6 Introduction to Assembly Measures
• 11.7 The National Assembly for Wales Commission
• 11.8 Petitioning the National Assembly for Wales
• 11.9 The National Assembly for Wales – Basic facts and Glossary
• 11.10 Local government information
• 11.11 Planning a Campaign
• 11.12 Campaigning and lobbying techniques
• 11.13 Local Authority Plans and Strategies
• 11.14 Local Government Scrutiny
• 11.15 Town and Community Council