Neath Port Talbot Council for Voluntary Service

Practical Services – Administrative Services and Room Hire

Community Plan Partnership Annual Seminar Report

A copy of the Community Plan Partnership Annual Seminar Report from 4th November 2009 is now available to download online.

Voluntary Voice

Voluntary Voice is published by Neath Port Talbot CVS quarterly through the year.  It is an opportunity for us to update voluntary organisations or community groups on consultations,  important events or changes that may affect them.  It is also a chance for groups to promote their activities or services.  It is distributed for free to our full members and will be available to download below.  The next edition will be mailed out in mid September.  The deadline for articles for this edition is 4th August 2010 to be mailed out early in September.   If you have any queries or would like more information, please do not hesitate to contact us on info@nptcvs.org.uk.

Voluntary Voice 2009/10

March 2010

Full Issue

Directory of support services for the Western Valleys Strategic Regeneration Area

A copy is available to download Here (41)

Ministerial Meetings

Please find the Network Wales articles on the recent meeting between the third sector and the H&SS Minister for information & dissemination: Here (26)

The Welsh Assembly Government’s Voluntary Sector Scheme makes provision for twice yearly meetings between representatives of relevant third sector networks and each of the Cabinet Ministers.

Meeting with the Minister for Social Justice and Local Government

Meeting with Ministers for Children, Education, Lifelong Learning and Skills

Meeting with Minister for Heritage

Meeting with Minister for the Environment, Sustainability and Housing

Information Sheets

Whether you are a volunteer or you are involved in a voluntary organisation there is a range of information available to help.  From first steps to more in-depth queries the following documents are an invaluable resource providing necessary support and on hand literature to help you in the right direction.

The Welsh Versions of the information sheets are also available online.

Neath Port Talbot CVS has a recession information sheet with general information on funding, looking for help and sources of information during these difficult times.

You can now access information sheets on the following subjects:

1. Getting started

• First Steps – from idea to action
• Involving the community
• Involving Service Users
• Planning your work
• Choosing legal structures
• Charitable status
• Where to go for help

2. Running your organisation

• 2.1 Developing a strategic plan
• 2.2 The Business Plan
• 2.3 Effective meetings
• 2.4 Effective Annual General Meetings
• 2.5 Quality
• 2.6 Monitoring and evaluation
• 2.7 Risk management
• 2.8 Health & safety
• 2.9 Equal opportunities
• 2.10 Welsh language – legal context
• 2.11 Insurance
• 2.12 Data protection
• 2.13 Tackling Climate Change
• 2.14 Using freelance trainers and consultants
• 2.15 Green policy
• 2.16 Environmental Sustainability management systems

3. Working with others

• 3.1 Consensus building
• 3.2 Community participation and engagement methods
• 3.3 Partnership
• 3.4 Compacts
• 3.5 Customer care
• 3.6 Networks
• 3.7 Commissioning
• 3.8 Contracts
• 3.9 Wales’ International Development Network
• 3.10 Public law remedies-challenging decisions made by public bodies.

4. Volunteers

• 4.1 Thinking about volunteering
• 4.2 Developing a volunteer strategy
• 4.3 Model volunteering policy
• 4.4 Recruiting, selecting and inducting volunteers
• 4.5 Recruiting Welsh speaking volunteers
• 4.6 Diversity in volunteering
• 4.7 How to retain volunteers
• 4.8 Keeping volunteers safe
• 4.81 Risk Assessment – Volunteers Based at Home.
• 4.9 Volunteering to work with vulnerable adults and children
• 4.10 Criminal records checks
• 4.11 Volunteers and the law
• 4.12 Volunteers and welfare benefits
• 4.13 Volunteer expenses
• 4.14 Investing in Volunteers
• 4.15 How to work with hard to place volunteers
• 4.16 Involving Young People as Volunteers
• 4.17 The Independent Safeguarding Authority

5. Trustee and governance

• 5.1 Principles of governance
• 5.2 Trustee duties and responsibilities
• 5.3 Governing body structures and honorary officers
• 5.4 Recruitment, selection and induction
• 5.5 Training and development for trustees
• 5.6 Working with the chief officer
• 5.7 Liability of trustees and governing body members
• 5.8 Trustee indemnity insurance

6. Employing and managing people

• 6.1 Working in the voluntary sector
• 6.2 Employing staff for the first time
• 6.3 Drawing up a Job Specification
• 6.4 Advertising your vacancy
• 6.5 Selecting your candidate
• 6.6 Producing a written statement
• 6.7 Induction, training and development
• 6.8 Supervision and appraisal
• 6.9 Grievance
• 6.10 Harassment
• 6.11 Redundancy policy
• 6.12 Health and safety policy
• 6.13 Sickness Policy
• 6.14.1 Maternity Policy
• 6.14.2 Paternity Policy
• 6.14.3 Adoption Policy
• 6.14.4 Right to request flexible working
• 6.15 Equal opportunities policy
• 6.16 Whistleblowing policy
• 6.17 Retirement policy
• 6.18 Disciplinary policy

7. Finding and getting money

• 7.1 Developing a fundraising strategy
• 7.2 Grants – fit for funding
• 7.3 Applying to funders
• 7.3.1 Accounting for volunteers’ time in funding applications
• 7.4 Sources of funding
• 7.4.1 Small grants
• 7.4.2 Lottery funding
• 7.4.3 Trusts and foundations
• 7.4.4 Welsh Assembly Government grant funding
• 7.4.5 Non-devolved UK Government grant funding
• 7.4.6 Europe
• 7.4.7 Funding sources for health and social care projects
• 7.4.8 Funding sources for sports projects
• 7.4.9 Funding sources for arts projects
• 7.4.10 Funding sources for environmental projects
• 7.4.11 Funding for community buildings
• 7.4.12 Funding for youth oriented projects
• 7.4.13 Local funding – Neath Port Talbot
• 7.4.13 Local funding – Cardiff
• 7.4.13 Local funding – Conwy
• 7.4.13 Local funding – Merthyr Tydfil
• 7.4.13 Local funding –  Powys
• 7.4.14 Funding for Places of Worship
• 7.4.15 Funding for International Projects
• 7.4.16 Funding sources for climate change projects
• 7.5 Loans
• 7.6.1 Fundraising events
• 7.6.2 Fundraising legacies
• 7.6.3 Fundraising donations
• 7.7 Procurement and Public Service Delivery
• 7.8 Trading
• 7.9 Giving (sources of funding)
• 7.10 Tax effective giving
• 7.10.1 Introduction to payroll giving
• 7.10.2 Payroll fundraising
• 7.10.3 Payroll giving consortia
• 7.10.4 Introduction to Gift Aid
• 7.10.5 Gift Aid Promotion
• 7.10.6 Gift Aid Record Keeping
• 7.10.7 Gift Aid FAQ
• 7.11 Corporate funding
• 7.12 Spatial European Teams

8. Managing money

• 8.1 Setting up a financial system
• 8.2 Setting a budget
• 8.3 Full cost recovery
• 8.4 Monitoring expenditure and budget
• 8.5 Financial controls
• 8.6 Annual accounts and audit
• 8.7 VAT
• 8.8 Payroll
• 8.9 Reserves
• 8.10 Pensions
• 8.11 Avoiding fraud

9. Assets

• 9.1 Buildings
• 9.2 Running buildings
• 9.3 Land
• 9.4 Information Technology
• 9.5 Vehicles
• 9.6 Intellectual property

10. Promotion and marketing

• 10.1 Communications and marketing plan
• 10.2 Creating effective marketing and publicity materials
• 10.3 Preparing newsletters
• 10.4 Working with the media
• 10.5 Effective press releases
• 10.6 The annual report
• 10.7 Website development and maintenance
• 10.8 Accessible formats and languages

11. Campaigning and influencing

• 11.1 Who represents me?
• 11.2 Introduction to Welsh devolution and the Government of Wales Act 2006
• 11.3 National Assembly for Wales and the Welsh Assembly Government
• 11.4 Assembly business and committees
• 11.5 Legislative Competence Orders
• 11.6 Introduction to Assembly Measures
• 11.7 The National Assembly for Wales Commission
• 11.8 Petitioning the National Assembly for Wales
• 11.9 The National Assembly for Wales – Basic facts and Glossary
• 11.10 Local government information
• 11.11 Planning a Campaign
• 11.12 Campaigning and lobbying techniques
• 11.13 Local Authority Plans and Strategies
• 11.14 Local Government Scrutiny
• 11.15 Town and Community Councils